| I.
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Consent
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By entering your personal data and confirming your consent by mouse-click
during your registration with fairpartners, you agree that the operator of
fairpartners, Skill Portal AG, may process and use your personal data to carry
out and administer the internet services offered by fairpartners and for the
other purposes mentioned below.
You are entitled to withdraw your consent at any time with future effect. |
| II. |
General Principles
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| |
Data protection and security are of high priority to fairpartners. The
long-term protection of your company data and in particular your personal data
are especially important to us. |
| 1. |
Data Protection
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| |
Skill Portal AG as operator of www.fairpartners.com is primarily subject to the
provisions of the Federal Data Protection Act ("BDSG") in respect of the
collection and processing of personal data.
This section on data protection explains, in terms of these regulations, which
personal data – during your registration process and your use of
the platform – fairpartners may record and how this information is processed
and used by fairpartners. Furthermore, the following points define in writing
which data can be made available, and for what purpose (§ 10 BDSG). However,
this section does not apply to companies referred to by means of a link on
fairpartners’ website or to companies on whose websites fairpartners is
referred to by means of a link.
fairpartners reserves the right to amend the information provided in this
section without notice, in alignment with changes in legislation, court
decisions or commercial legal proceedings. The current version of this section,
as published here, shall apply. Insofar as required by law in this respect,
fairpartners will obtain your consent again. |
| 2. |
Data Security
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We have setup numerous technical and operational safeguards to protect your
personal data held by fairpartners from unauthorised access and misuse. For the
transfer of data, fairpartners offers you the opportunity to transfer this in
encoded form. fairpartners uses the SSL (Secure Socket Layer) encoding method,
a recognised and widespread system in the internet, e.g. as used by banks for
internet banking. Each current version of SSL is considered to be secure. The
security procedures used by fairpartners are checked regularly and updated to
meet the latest technical standards. Details regarding technical and
organisational measures undertaken to guarantee data security (§ 9 BDSG) remain
undisclosed for security reasons.
|
| III. |
Collecting and Processing Data as Part of the Registration / Authorisation
Process
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The full use of the procurement platform www.fairpartners.com requires
registration with and approval by fairpartners, of the company and/or
businessman. In these processes fairpartners collects company data and the personal
data of the contact person in order to make a binding decision on
authorisation and to guarantee the best possible operation of the internet
services provided by fairpartners.
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| 1.
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Which Personal Data does fairpartners collect in the Registration /
Authorisation Process?
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In the registration and authorisation process fairpartners currently collects
some of the following compulsory personal information:
|
title (Mr./Mrs.) |
| position/function
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| last name
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first name
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contact details (telephone number, e-mail address)
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|
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If the user is a sole trader, the company data collected by fairpartners such as
industry, commercial activity, company profile etc. also constitute personal
data. Information on partners, company holdings, managing board members,
supervisory board members etc. also constitutes personal data.
Full details of all compulsory and voluntary information during the
registration and authorisation procedure can be found in the current Registration
Form.
(URL: www.fairpartners.com/registrierung.htm)
|
| 2. |
How and for what purpose does fairpartners use the above personal data?
|
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fairpartners uses the stored data solely for its own purposes in order to
guarantee the operation of the services offered and in order to improve
fairpartners' internet service. At the end of the relationship with the user
and/or with a change in contact person, fairpartners will immediately remove
the possibility to retrieve contact person data. Until complete deletion of the
data after ten years, it remains stored exclusively for auditing purposes and
for preserving evidence.
fairpartners also uses the personal data for marketing purposes such as sending
emails with important information or of an advertising nature. If you do not
wish to receive any of this information, you may cancel this under the heading
"Newsletter" at any time.
fairpartners will not pass on the above data to other external
third parties as long as it is not compelled to do so by any official order on
the part of the authorities, or if the user has not given his express consent
to do so.
In performing its activities outside Germany fairpartners may call on the
assistance of associations and companies (country partners) in each respective
country. Users based outside Germany expressly agree to the transmittal of
their registration and master data to fairpartners' respective country
partners.
|
| IV. |
Collecting and Processing Data While Using the procurement platform
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While the platform is being used personal data required by the
system will be stored and information, requests for quotations, as
well as goods and services on offer entered by the user will
be recorded.
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| 1.
|
Which personal data does fairpartners collect while the procurement
platform is being used?
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Currently, fairpartners collects the following data:
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| description
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system or entry
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remarks
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| browser type*
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system
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* not personal
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| IP address*
|
system
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* not personal
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| user's operating system*
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system
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* not personal
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the time during which the user is online
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system
|
---
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| websites, visited by the user in the public area of
www. fairpartners
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system
|
---
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| websites visited by the user in the non-public area of
www. fairpartners (e.g. requests for quotations and submissions of bids)
|
system
|
---
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| user name
|
entry
|
---
|
| password
|
entry
|
---
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| company profile*
|
entry
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* part of master data
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| company facts and figures*
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entry
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* part of master data
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| goods and services offered
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entry
|
---
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| requests for quotations
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entry
|
---
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| bids in response to requests for quotations
|
entry
|
---
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| other information, comments etc.
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entry
|
---
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|
| 2. |
How and for what purpose will fairpartners use the above personal data?
|
| |
fairpartners will use the data collected by the system firstly
to produce general statistics of use. The use and analysis of this data are to
manage and improve fairpartners' internet services. Secondly fairpartners will
collect and permanently store the personal data collected by the system for
security purposes for a period of ten years.
Purchasers can see whether and which suppliers have visited the requests for
quotations they have initiated. Suppliers agree to this data being passed on to
the purchaser.
Depending on the business model and purpose the data entered by
the user will, with the exception of username and password, be
published (in the public area) or passed on to other authorised users (in the
non public user area):
-
company profiles, company master data as well as offers of goods and services
are visible to third parties in the public area of the platform;
-
Contact person data is visible in the public area where the Administrator has
specified this;
-
requests for quotations are visible in the non public user area of the platform
to authorised and invited suppliers. Bids from suppliers are visible to the
relevant purchasers.
The processing of the entered data is for initiating and administering
agreements between users or users and third parties respectively via
fairpartners. Authorised users are contractually obliged to use the data
transmitted by fairpartners exclusively for the purpose stated and in
compliance with the law.
fairpartners will also permanently store the entered data for
auditing purposes and for producing meaningful statistics for a period of ten
years, to be made available (in part) to users by fairpartners as part of their
internet services. The data will also be stored as reliable evidence of misuse
and to combat the same.
In addition, fairpartners will not pass on any of the above
data collected by the system and entered to any external third
party, unless officially ordered to do so by the authorities or unless the user
has given his express consent to do so. For users based outside Germany,
fairpartners' country partners are deemed to be a socalled non-third party
within the meaning of this clause.
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| V.
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Cookies |
| |
fairpartners currently uses temporary cookies in order to make its internet
services userfriendly, more effective and safer.
These so-called "session cookies" will be deleted at the end of each of your
internet visits to fairpartners. For the purposes of improving, expanding
and/or in respect of any other changes to the internet services offered by
fairpartners, we reserve the right to use permanent cookies in future.
|
| VI. |
Information and Making Contact; Directory in accordance with §§ 4g Section
2 Clause 2, 4e Clause 1 of the "BDSG".
|
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In fairpartners' administration area you can view your master data, company
profile, requests for quotations and/or bids at any time. You can amend your
master data yourself at any time.
|
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If you have any questions or comments concerning data protection and data
security at fairpartners or would like to receive a “Public Directory”
according to §§ 4g Section 2 Clause 2, 4e Clause 1of the BDSG, please
contact datenschutz@fairpartners.com. |
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www.fairpartners.com - Skill Portal AG
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Correct as at: May 2005 |
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Download - (PDF-Format) |